Standard Registration rates registration require a completed purchase order or a check/credit card transaction for the full amount by March 20, 2025.
If not paid in full at registration, invoices will be sent for payment. For check or credit card registrations, installment payments must be made according to the above timeline in order to retain the discounted rates. If full payment is not made by March 20, 2025 for Early Bird or Standard registration, the Late Registration cost will be applied. For BOLT program attendance and participation, all registrations require full payment no later than May 31, 2025. After that date, any unpaid registration may be cancelled.
Cancellation Requests
Cancellation and/or refund requests must be submitted to Pegasus Springs Education Collective by email no later than May 1, 2025. Registrants who are unable to attend may either designate a non-registered person to attend in their place or request a refund. A $35 processing fee will be charged for each registration refund.
After May 1, 2025, registrants may only transfer their registration to a non-registered person to attend the event in their place, with registration confirmation or written authorization from the original registrant. No refunds will be issued after May 1, 2025.
Permissions and Notifications
By registering and attending this event, you understand that at this event and/or related activities, you and/or your child/student may be photographed. As an attendee/participant in the event or activities, you agree to allow your and/or your child’s/student’s photo, video, or likeness to be used for any legitimate purpose by the event holders, producers, sponsors, organizers, and assigns.
Pegasus Springs Education Collective is a nonprofit organization. As part of the resort agreement for this event, Pegasus Springs Education Collective receives an $11 rebate for each room night at the hotel occupied and paid for by event coordinators and attendees at the group room rates during the dates of the designated room block. All funding from any rebate that is generated is used to offset expenses associated with offering this specific event to participants and attendees.
By participating in the event, you consent for you and/or your child/student to receive medical treatment that may be deemed advisable in an emergency or in the event of injury, accident, and/or illness during this activity or event. You are aware that there is no health insurance coverage associated with this event or activities and that participants should carry their own health insurance. If medical treatment is needed as a result of participation in this activity or event, travel to and from the activity or event (including air travel), or any activity incidental to this event, you agree to be financially responsible for any costs incurred as a result of such treatment.
By registering, you certify that you are voluntarily participating in this event and assume all risks for you, and/or your child/student, and/or anyone using a registration or ticket arranged by you to participate in this event. You are agreeing to release, indemnify, and hold harmless from any and all liability or claims the Pegasus Springs Education Collective and its partnering organizations — including their respective officers, directors, representatives, employees, contractors, coordinators, subcontractors, group leaders, volunteers, successors, assigns, insurers, and agents.
(For students, parents or guardians will also be asked to complete an emergency contact/medical form and sign the Terms & Conditions agreement to authorize each child’s/student’s participation.)
